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YCH CODE OF BUSINESS CONDUCT
YCH expects the highest standards of integrity and conduct from all its employees in all business dealings. Strict compliance to this Code of Business Conduct is required and any non-compliance will lead to disciplinary action up to and including dismissal from service.
At YCH, we measure success not only by the results we achieve, but how we achieve them. Every decision we make and every action we take must be driven by the highest sense of business and professional integrity.
The purpose of this Code is to enforce our commitment to integrity which requires not only compliance with laws, it also requires that all of- the employees, officers, and directors - act according to the values and code of conduct of our Company
||To perform our best is the company’s assurance of professionalism
||We strive to deliver an uncompromising commitment to integrity in all business activities
||Our sincerity is demonstrated through the genuine care and interest we place on the welfare of our clients and staff
||In meeting new challenges is a true reflection of our vibrancy, energy, strength and passion to achieve our corporate goal
When faced with a decision, ask yourself these basic questions about the situation:What feels right or •
- What feels right or wrong about the situation or action?
- Is your action plan consistent with YCH policy and guidelines, applicable law and the Code?
If you believe your supervisor is not able to resolve your question or problem, contact HR, Risk Management or Legal.
DIVERSITY, EQUAL OPPORTUNITY AND RESPECT IN THE WORKPLACE
Diversity & Equal Opportunity
We encourage a culture of mutual respect in which everyone understands and values the similarities and differences among our employees, customers, communities and other stakeholders.
We work to provide an atmosphere that encourages positive interaction and creativity among all employees. YCH attracts and hires talented and motivated people who wish to excel.
It is YCH’s policy to provide equal access to the best jobs for people who are willing to compete, and equal employment opportunity to all employees regardless of age, race, color, national origin, sexual orientation, gender, disability or religion.
Respect in the Workplace
It is YCH’s policy to provide all employees with an environment of mutual respect that is free from any form of harassment and discrimination.
Harassment and discrimination of any form is not acceptable and will not be tolerated. In some countries, harassment is against the law; in all countries, it is wrong under YCH standards. It is never acceptable to make statements or engage in conduct that is degrading, offensive, humiliating or intimidating.
Prevention of Involuntary Labor
We shall not use any form of forced, bonded, indentured, or prison labor. All work must be voluntary and workers shall be free to leave work or terminate their employment with reasonable notice. We ensure that contracts for both direct and contract workers clearly convey the conditions of employment in a language understood by the worker.
Prevention of Under Age Labor
Child labor is strictly prohibited under YCH labour policy. We shall not employ children below the minimum age for employment in that country.
Wages and Benefits
We shall pay all workers at least the minimum wage required by applicable laws and regulations and provide all legally mandated benefits.
Health and Safety
YCH recognizes that integrating sound health and safety management practices into all aspects of business is essential to maintain high morale and produce innovative products. We are committed to creating safe working conditions and a healthy work environment for all of our workers.
Books and Records
Each YCH employee and officer must ensure that no false or intentionally misleading entries are made in the Company’s accounting records. Intentional misclassification of transactions regarding accounts, departments, or accounting periods violate the law and the Code.
All transactions must be supported by accurate documentation in reasonable detail, recorded in the proper account and in the proper accounting period. If any employee, officer or director of YCH has concerns or complaints regarding questionable accounting, auditing or other financial records, he or she is expected to report those concerns to Risk Management.
All employees are expected to demonstrate financial integrity in processing Travel and Expense Reports and other financial transactions.
It is against YCH policy to make unlawful, improper or other kinds of questionable payments to customers, government employees or officials, or other parties. We do business and sell our products on the merits of price, quality and service. We will not offer expensive gifts, bribes or any other kind of payment or benefit to representatives of customers, suppliers, competitors, government or governmental agencies. This strictly applies to any individual or organization at any level.
Our policy on questionable payments includes not only direct actions of YCH employees, but also forbids indirect actions by agents, distributors, representatives, joint venture partners, or third parties acting on YCH’s behalf.
Conflict of Interest
Conflicts of interest are in clear opposition to YCH’s Integrity Value and the Code.
Each employee, officer and director is expected to act in the best interests of the Company and to protect YCH’s reputation from any conflicts.
This means that employees, officers, and directors should avoid any investment, interest, association or activity that may cause others to doubt their or the Company’s fairness or integrity, or that may interfere with their ability to perform job duties objectively and effectively.
Many potential conflicts of interest can be prevented or remedied by making full disclosure of the situation to your supervisor or functional leader.
YCH supervisors and leaders are responsible to ensure that YCH’s interests are protected from conflicts of interest.
What are some activities that could represent conflicts of interest?
- Holding a second job that interferes with your ability to do your regular job
- Engaging a supplier, distributor or other agent managed or owned by a relative or close friend.
- Holding shares or participating in a supplier business.
Gifts and Entertainment
Employees are not allowed to give or receive gifts that are in breach of relevant laws and regulation. In other words, it must not be a kickback, bribe or payoff in violation of any law, including a bribe to a government official or customer.
Safeguarding Important Information
Neither cash nor cash equivalents (including but not limited to gift cards, vouchers, travelers cheques) can be presented or received as personal gifts.
The gift should conform to the usual gift-giving practices in the industry and country, that is, it should be reasonable, customary and appropriate for the occasion.
The gift must not be intended, or appear to be intended, to influence the business judgment of the recipient, or linked, or appear to be linked, to a competitive procurement or bidding process.
The action of giving or accepting the gift must be able to withstand public scrutiny without bringing disrepute to the Company.
Gifts should be presented openly and transparently, and declared.
Employees who receive any gift(s) of S$50.00 and above in value must declare that gift item(s) to the Country GM or HR Department, who reserves the right to re-distribute the gift(s) for use in employee-related activities (e.g. lucky draws, game prizes) or for office consumption.
If there is any doubt as to whether any particular gift or entertainment is permissible, approval must be obtained from the Country GM or HR Department.
Respective Country Heads will be responsible for allocating the budget for business gifts / entertainment, subject to stringent compliance to terms stated above.
All expenditures for gifts and entertainment provided must be recorded accurately in the Company’s books / records and submitted with appropriate documentation.
YCH’s records, files, data, and technical information are critical to our success. We must ensure that Company information is appropriately protected at all times.
Confidential information includes trade secrets, proprietary know-how, personnel records, business plans and proposals, capacity and production information, marketing or sales forecasts and strategies, client and customer lists, pricing lists or strategies, construction plans, supplier data, and business leads.
Each YCH employee, officer and director is responsible for protecting all confidential information. YCH information is for Company business use only, and disclosed only to those people with a legitimate business need to know.
Do not discuss such information with people outside YCH, including family members.
Do not leave confidential records or documents in places where others may read them.
Do not discuss or work with YCH data in public areas where the conversation may be overheard or the data compromised.
We respect the trade secrets, copyrights, trademarks, and patent rights of others. Unless authorized by the owner, or if the use is an otherwise permitted use under the law, copying of such material may violate the law and this Code.
Whistle Blowing Policy
Reports any concern, misdeeds and improprieties committed by staff/management of the company such as;
- Fraud or suspected fraud, thefts and dishonest acts
- Profiteering as a result of insider knowledge
- Accepting or giving bribes
- Misappropriation of funds
- Disclosure of confidential information to outside parties
- Endangerment to health and safe
- All disclosed reporting (i.e. disclosure where the whistleblower identifies himself/herself) will be handled and investigated, with assurance of confidentiality during investigation & assurance of protection by the Company.
Channel of Feedback
- Channel to Chairman, whistle blowing committee or HOD
- Email Address : firstname.lastname@example.org
Your call-to action
- Communicate, educate, and coach your staff on YCH Code of Business Conduct
- Uphold a work Environment that conforms to the YCH Code of Business Conduct
- Lead and ensure compliance behavior of your staff with the YCH Code of Business Conduct.